Datanovel know-how
Improve the process that creates supplier data
A small change at the right step can prevent repeated work downstream.
Cleansing addresses existing issues. Sustaining the improvement requires understanding how incomplete, outdated or duplicated information enters the system in the first place.
Follow the data through the process
Map who requests, verifies, creates and changes supplier information. Include informal workarounds and handoffs between procurement, finance and other teams. Compare the written procedure with what happens in practice.
Recurring exceptions can reveal where a required check is missing, a field is misunderstood or an update fails to reach related records.
Put useful controls at the relevant step
- Improve the search for an existing entity before creating a supplier.
- Confirm relevant identity and contact information when a supplier is revisited, such as during a document renewal.
- Route changes to tax identifiers, contacts and payment information through the appropriate review.
- Clarify which fields are shared across records and which represent legitimate local differences.
The aim is a proportionate control at the point where the information can be checked most effectively. Review its effect on cycle time as well as data quality.
Keep the improvement operating
Assign owners for the rules, exceptions and source changes. Use recurring quality results to identify whether an issue is returning or moving to another part of the process.
Datanovel works with your team to implement these changes in the platforms and workflows you already use, including practical documentation and handover.